EXPO DETAILS!
Exhibit Floor PlaN
The 2022 exhibit floor plan has been designed to provide for the maximum number of exhibitors desiring to display their products and/or services. (Click image above to download a PDF.)
Booth height restrictions are as follows:
Island Booths: 14’ construction height
End Cap Booths: 10’ high x 10’ wide drape
Perimeter Wall Booths: 10’ back wall
All Other Booths: 8’ back wall
End caps, booths at the end of back-to-back rows of booths, allowing access from three sides, have back wall construction restrictions. End cap back walls can be no longer than 10’ wide and MUST be centered on the back line. For example: if exhibitor A purchased booths 113 & 212 the width of the booth would be 20’. It would be allowed a 10’ wide back wall, but it must be centered, thereby not allowing more than 5’ of the back wall to extend down the side of a neighboring exhibit space (111 & 210). End cap booths, by their very nature and design, are subject to the same booth height restrictions as all in-line booths.
Please note: The exhibit hall is carpeted.
2022 Exposition Color Scheme
Side Rail Drape Color – White
Backwall Drape Colors – Seafoam & White
Exhibitors may not deviate from show color drapery.
What’s Included in Booth Space Cost?
Booth height restrictions are as follows:
Island Booths: 14’ construction height
End Cap Booths: 10’ high x 10’ wide drape
Perimeter Wall Booths: 10’ back wall
All Other Booths: 8’ back wall
End caps, booths at the end of back-to-back rows of booths, allowing access from three sides, have back wall construction restrictions. End cap back walls can be no longer than 10’ wide and MUST be centered on the back line. For example: if exhibitor A purchased booths 113 & 212 the width of the booth would be 20’. It would be allowed a 10’ wide back wall, but it must be centered, thereby not allowing more than 5’ of the back wall to extend down the side of a neighboring exhibit space (111 & 210). End cap booths, by their very nature and design, are subject to the same booth height restrictions as all in-line booths.
Please note: The exhibit hall is carpeted.
2022 Exposition Color Scheme
Side Rail Drape Color – White
Backwall Drape Colors – Seafoam & White
Exhibitors may not deviate from show color drapery.
What’s Included in Booth Space Cost?
- Booth Space (10’x10’) for your company display
- Show color pipe and drape (8’ high back drape and 3’ high side rails)
- 2 Line Company ID sign
- Three (3) complimentary booth personnel badges (additional badges available during registration)
- Recognition on Convention section of ARA website
- A company listing, including a description of your product(s) or service(s), in the Convention Program Guide (deadline 8/8/2022) and in the pre-Convention issue of Automotive Recycling magazine (deadline 6/1/2022).
- Participation in activities within Exhibit Hall
- Exclusive Convention mailing list of attendees following the show.
Exhibitor Furniture Package
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We are offering a booth package to all exhibitors at a discounted rate consisting of the following:
- 1 – 6’ x 24’ x 30’h draped table, topped and skirted on three sides
- 2 – side chairs
- 1 wastebasket
Cost per Exhibitor Furniture Package = $235
Be sure to indicate # of packages needed during registration. This discount on Exhibitor Furniture Packages is only available when ordering through ARA. DEADLINE TO RECEIVE THIS DEAL 8/31/22.
All other products required for the success of your exhibit will be ordered through Paramount Convention Services via the Exhibitor Services Kit (available online). Items included in the Exhibitor Furniture Package are provided by Paramount, so should you have any questions or problems with these items while on-site, please go to the Service Desk located in the Exhibit Area.
Should you have questions about furniture, shipping, etc., please contact Leigh Everett at Paramount by calling or emailing:
314.621.6677
leverett@paramountcs.com
- 1 – 6’ x 24’ x 30’h draped table, topped and skirted on three sides
- 2 – side chairs
- 1 wastebasket
Cost per Exhibitor Furniture Package = $235
Be sure to indicate # of packages needed during registration. This discount on Exhibitor Furniture Packages is only available when ordering through ARA. DEADLINE TO RECEIVE THIS DEAL 8/31/22.
All other products required for the success of your exhibit will be ordered through Paramount Convention Services via the Exhibitor Services Kit (available online). Items included in the Exhibitor Furniture Package are provided by Paramount, so should you have any questions or problems with these items while on-site, please go to the Service Desk located in the Exhibit Area.
Should you have questions about furniture, shipping, etc., please contact Leigh Everett at Paramount by calling or emailing:
314.621.6677
leverett@paramountcs.com
Lead Retrieval SysteM
Lead Retrieval Systems will be available this year through SmartSource (order forms are located in the Exhibitor Services Kit). There are several options available for you to obtain attendee information. Review the information and select the scanner that fits your needs before the Advance Discount Rates end (9/5/22).
Exhibitor Giveaways
We welcome and invite you to provide giveaways to attendees promoting your company and services. However, buttons, stickers or other giveaway items MAY NOT be placed over any sponsor logo on name badges or Convention totes.
Exhibitor RegistratioN
Each exhibiting company will receive three (3) complimentary exhibitor registrations per 10 x 10 booth space. These registrations give access to the exhibit hall and all activities and meals within the hall, access to our educational sessions (space permitting) and admission to the Friday evening Awards Dinner. Should you require additional badges, they are available at $385 each and may be requested during your registration process.
REGISTRATION PROCEDURE
During online registration, be sure to sign up all staff and the activities they plan to participate in. We must have RSVP’s for various activities in order to ensure we are adequately prepared. Please take time to complete all other information requested. You will be able to go back into your registration at any time to add or edit items.
In the section for your company services description, please keep your description to 50 words or less. This information will be included in the Automotive Recycling magazine (deadline 6/1/2022) and the Convention Program Guide (deadline 8/8/2022). Again, you may go back in to the site at any time to update your listing.
ADVERTISE
Advertise that you are attending ARA's show! Deadlines to advertise in Automotive Recycling July-Aug 2022 magazine is 6/1/2022 and the Convention Program Guide is 8/8/2022.
Please refer to 79TH ANNUAL ARA CONVENTION & EXPO for the complete Convention agenda and updates.
REGISTRATION PROCEDURE
During online registration, be sure to sign up all staff and the activities they plan to participate in. We must have RSVP’s for various activities in order to ensure we are adequately prepared. Please take time to complete all other information requested. You will be able to go back into your registration at any time to add or edit items.
In the section for your company services description, please keep your description to 50 words or less. This information will be included in the Automotive Recycling magazine (deadline 6/1/2022) and the Convention Program Guide (deadline 8/8/2022). Again, you may go back in to the site at any time to update your listing.
ADVERTISE
Advertise that you are attending ARA's show! Deadlines to advertise in Automotive Recycling July-Aug 2022 magazine is 6/1/2022 and the Convention Program Guide is 8/8/2022.
Please refer to 79TH ANNUAL ARA CONVENTION & EXPO for the complete Convention agenda and updates.
ARA Exhibitor Important DateS
ASAP
Request booth space, register your staff and make other arrangements for your participation at CConvention. You may do all of this online and complete your payment as well.
August 5, 2022
August 8, 2022
August 31, 2022
August 22, 2022
September 5, 2022
Move-In Schedule
Wednesday, Sept. 21, 2022 Noon – 5:00pm
Thursday, Sept. 22, 2022 8:00am –3:00pm*
*All exhibitors MUST be completely installed by this time. Show management reserves the right to remove or have installed, at exhibitors expense, any exhibit not fully installed by the deadline.
Exposition Hours
Thursday, Sept. 22, 2022 5:30pm – 8:30pm Past Presidents Reception & Expo Opening
Friday, Sept. 23, 2022 1:00pm – 5:00pm (Lunch Service 1 – 2:30pm and 3:30 – 4:30pm break)
Saturday, Sept. 24, 2022 9:30am – Noon (w/Breakfast Service)
Move-Out Schedule
Saturday, Sept. 24, 2022 Noon – 10:00pm
Request booth space, register your staff and make other arrangements for your participation at CConvention. You may do all of this online and complete your payment as well.
August 5, 2022
- Deadline for inclusion in the pre-Convention issue of the Automotive Recycling magazine feature of Exhibitors and Suppliers. Both listing and advertising opportunity deadline: Automotive Recycling magazine (deadline 6/1/2022).
- Booth construction plans and layout arrangements for first-time exhibitors, exhibits in peninsula or island booth spaces, or involving other unusual construction features are due.
- Exhibitor to notify Show Management of any unusual promotional activities and receive approval for same.
- Exhibitors must notify Show Management of intent to serve food and/or beverage within your booth.
August 8, 2022
- Convention Program Guide Ads due.
- Company and product descriptions final – no edits after this date.
August 31, 2022
- Exhibit space should be paid in full. NO REFUNDS WILL BE ISSUED AFTER THIS DATE!
August 22, 2022
- Hotel reservation cut-off date. All room reservations MUST be made by this date to enjoy the guaranteed $235 single/double occupancy room rate at The Walt Disney World Dolphin Resort. Reservation information may be found in the HOTEL INFORMATION at https://a-r-a.org/Convention.html .
September 5, 2022
- Deadline for pre-ordering SmartSource Lead Retrieval System. Prices increase for on-site orders.
Move-In Schedule
Wednesday, Sept. 21, 2022 Noon – 5:00pm
Thursday, Sept. 22, 2022 8:00am –3:00pm*
*All exhibitors MUST be completely installed by this time. Show management reserves the right to remove or have installed, at exhibitors expense, any exhibit not fully installed by the deadline.
Exposition Hours
Thursday, Sept. 22, 2022 5:30pm – 8:30pm Past Presidents Reception & Expo Opening
Friday, Sept. 23, 2022 1:00pm – 5:00pm (Lunch Service 1 – 2:30pm and 3:30 – 4:30pm break)
Saturday, Sept. 24, 2022 9:30am – Noon (w/Breakfast Service)
Move-Out Schedule
Saturday, Sept. 24, 2022 Noon – 10:00pm
TRAVEL DETAILS
HOTEL INFORMATION
This year, ARA is returning to the beautiful Walt Disney World Dolphin (https://swandolphin.com). Meetings, educational sessions and the Exposition will take place at the hotel unless otherwise noted (be sure to reference your on-site Program Guide for specific locations). Recreational, networking and optional activities take place as indicated on the agenda.
Make your reservations here: https://swandolphin.com/groupres/AU2351/
ARA has negotiated a room rate of $235 for single/double occupancy + a $23/day resort services fee for all ARA Convention delegates. You may secure hotel reservations via our Convention website. You may wish to call the hotel to secure accommodations, but you must indicate you are with the Automotive Recyclers Association Annual Meeting to receive our group rate. In an effort to reduce last-minute cancellations and the possible liability this creates for ARA, ALL RESERVATIONS WILL REQUIRE A 1-NIGHT NON-REFUNDABLE DEPOSIT.
Please note: The ARA room block will open on March 14, 2022and will close on August 22, 2022. Please secure accommodations between these dates to ensure the best rates possible.
TRANSPORTATION
Flights may be scheduled into Orlando International Airport. It is located 23 miles (45 minutes) from the hotel. Should you wish to take a taxi and rent a car on-site, there is a National & Alamo Car Rental desk on-site.
If you have a rental car, you may receive the discounted rate of $10 per day for self-parking; if you wish to valet, it will be at the posted rates.
This year, ARA is returning to the beautiful Walt Disney World Dolphin (https://swandolphin.com). Meetings, educational sessions and the Exposition will take place at the hotel unless otherwise noted (be sure to reference your on-site Program Guide for specific locations). Recreational, networking and optional activities take place as indicated on the agenda.
Make your reservations here: https://swandolphin.com/groupres/AU2351/
ARA has negotiated a room rate of $235 for single/double occupancy + a $23/day resort services fee for all ARA Convention delegates. You may secure hotel reservations via our Convention website. You may wish to call the hotel to secure accommodations, but you must indicate you are with the Automotive Recyclers Association Annual Meeting to receive our group rate. In an effort to reduce last-minute cancellations and the possible liability this creates for ARA, ALL RESERVATIONS WILL REQUIRE A 1-NIGHT NON-REFUNDABLE DEPOSIT.
Please note: The ARA room block will open on March 14, 2022and will close on August 22, 2022. Please secure accommodations between these dates to ensure the best rates possible.
TRANSPORTATION
Flights may be scheduled into Orlando International Airport. It is located 23 miles (45 minutes) from the hotel. Should you wish to take a taxi and rent a car on-site, there is a National & Alamo Car Rental desk on-site.
If you have a rental car, you may receive the discounted rate of $10 per day for self-parking; if you wish to valet, it will be at the posted rates.
YOUR SECRET WEAPON = ARA SPONSORSHIPS
Sponsorship Exposure!
CLICK HERE FOR AVAILABLE OPPORTUNITIES
With ARA Sponsorship Opportunities, your company is not only in front of attendees at one of the world’s largest gatherings of automotive recycling professionals, your company is positioned as a valued supporting partner to ARA all year long with our ongoing Convention promotions.
The 79th Annual Convention & Expo is scheduled for September 22-24, 2022, in Orlando, Florida! This is always a popular destination that attracts automotive recyclers to attend.
Each level of sponsorship offers unique opportunities to align with ARA as a trusted partner to the automotive recycling industry, reaching top-tier auto recyclers. You will have exposure in a multitude of ARA Media Products, as well as at the annual Convention & Expo!
Your early commitment ensures that your company gets premium exposure starting as soon as possible!
CLICK HERE FOR AVAILABLE OPPORTUNITIES
With ARA Sponsorship Opportunities, your company is not only in front of attendees at one of the world’s largest gatherings of automotive recycling professionals, your company is positioned as a valued supporting partner to ARA all year long with our ongoing Convention promotions.
The 79th Annual Convention & Expo is scheduled for September 22-24, 2022, in Orlando, Florida! This is always a popular destination that attracts automotive recyclers to attend.
Each level of sponsorship offers unique opportunities to align with ARA as a trusted partner to the automotive recycling industry, reaching top-tier auto recyclers. You will have exposure in a multitude of ARA Media Products, as well as at the annual Convention & Expo!
Your early commitment ensures that your company gets premium exposure starting as soon as possible!
